Industry Job Opportunities
We welcome harness racing industry role advertisements on this page.
Please get in touch [email protected]
Job Title: Accounts Administrator
Position Overview:
We are looking for a reliable, detail-focused Accounts Administrator to join our finance team. This role is hands-on and suited to someone who enjoys structured work, takes pride in accuracy, and can confidently manage a range of accounting tasks. The role is varied – covering accounts payable, accounts receivable, reconciliations, driver PAYE, customer support, and backing up key finance processes such as the HRNZ Centralised Stakes system. You will need to be comfortable dealing with industry participants, managing transactions in Xero and Infohorse (our in-house racing management system – training provided), and supporting the finance team as systems and processes evolve. This is a great opportunity for someone who wants to be part of a small, supportive team and contribute to the smooth running of our finance operations.
Key Responsibilities:
- Accounts Receivable:
Prepare and send customer invoices using Xero and Infohorse. Raise invoices, process receipts, reconcile accounts, and follow up on outstanding debts. - Accounts Payable:
Enter and code supplier invoices, match to statements, and prepare for payment through Xero. Ensure invoices are approved and paid on time. - Stakes Processing:
Share responsibility for the end-to-end processing of stakes payments under the HRNZ Centralised Stakes system. You will work alongside the Senior Accounts Administrator to ensure full coverage of this critical process – taking turns to manage the function and being fully across the detail, timing, and requirements. You will be expected to understand the system and process to the same level as your senior counterpart and contribute to its accurate and timely execution.
- Customer Support:
Act as the first point of contact for finance-related queries – both phone and email. Respond professionally, patiently and clearly, even when queries are complex or repetitive. - Driver PAYE:
Process driver withholding tax returns. Reconcile the general ledger and ensure returns are submitted to IRD on time. - Reconciliations:
Regularly reconcile accounts such as AP, AR, bank, and general ledger balances. Follow up and resolve any discrepancies. - Cash Handling:
Process and record a small number of cash transactions. - Administrative Support:
Maintain accurate supplier and customer records, including bank details and contact information. Scan and file supporting documentation. Assist with general admin tasks as required. - Team Support:
Provide backup for the Senior Accounts Administrator and assist other team members when needed. Flexibility and a team-focused approach are essential.
Required Skills and Mindset:
- Attention to Detail: You will be handling large volumes of financial data – precision matters.
- Execution Focus: A doer who takes ownership of tasks and sees them through to completion.
- Patience & Professionalism: Calm, respectful and clear when dealing with customer queries.
- Adaptability: Willing to learn new systems and adapt to changing processes – particularly as we introduce new technology or workflows.
- Xero Proficiency: Confident in using Xero for both AP and AR tasks.
- GST Knowledge: Strong working knowledge of New Zealand GST rules, particularly in accounts receivable and accounts payable.
- Communication: Clear written and verbal communication – especially when explaining financial matters to non-financial stakeholders.
Qualifications and Experience:
- Experience in a similar accounts role – with a focus on both payables and receivables.
- Working knowledge of Xero and the Microsoft Office suite (particularly Excel).
- Understanding of New Zealand GST and basic tax requirements such as PAYE.
- Experience in the racing industry is helpful but not required.
About Us:
Harness Racing New Zealand is the administrative body for the country’s harness racing industry. We are responsible for the regulation and promotion of the sport, and we support clubs and participants across New Zealand. Our finance team is small, collaborative and values reliability, trust and accuracy. We are modernising our systems and processes, so you will need to be open to change – but the key is being dependable, detail-driven and ready to get stuck in.
To apply, please send your cover letter and CV to [email protected].
Alexandra Park Starts Assistants
Join Our Race Night Starters Assistants Team at Alexandra Park!
We're on the hunt for passionate new team members. If you have experience with horses, particularly in harness racing (though not a strict requirement), we'd love to hear from you!
You'll need to be comfortable leading horses at the start line and familiar with harness racing gear. Don't worry if you're not an expert - we're committed to training the right candidate.
For more information contact Karen Blanchard, E: [email protected]